Privacy & Data Protection Policy
The organising entity for Augustinian Youth Encounter 2027 (AYE2027) is composed by the Commission of the Augustinian Lay Movement-General Curia in Rome - the highest body responsible for the international coordination, promotion, setting up and supervision of the event - and the General Coordination Team led by the Australasia Province of Mother of Good Counsel and the Delegation of Korea along with the Augustinians in Asia Pacific (Order of Saint Augustine in the Asia Pacific-OSAAP and Asia Pacific Augustinian Conference-APAC).
The organising entity will process the data collected through the website www.ayeosa.com and any other means of contact, including offline application forms or e-mail, in its capacity as the Data Controller. For all legal purposes, please find the full identification and contact details of the Data Controller below:
Name: South Korean Augustinian Youth OR Delegation of Korea OR Order of St Augustinians in the Asia Pacific
Tax Identification Number: 503063940
Tel: (+82-32) 761-0768, 761-0781
Headquarters: Chamo jeon-ro 72, Beon-gil 11 (9-56) Cheon Dong, Chung Gu 22309 Incheon
Email address: aye.korea2027@gmail.com
The processing of personal data through the website will be done under the following terms:
Purpose and Legal Ground for the Processing of Personal Data
Your personal data may be processed for different purposes. These purposes are the following:
To send communications related to the AYE2027 activity;
To collect data for registration purposes. This information may be collected online, through the website, or offline, through alternative means such as e-mail.
To manage the registration process, namely accommodation reservation, meal reservation, transport reservation, among others.
You can withdraw your consent at any time. If you do, anything we have already done with your personal information up to that point will still be lawful. Once you withdraw consent, we will stop sending you communications and will no longer make reservations on your behalf.
To answer your requests or inquiries, we process your personal data on the legal grounds that it is in our legitimate interest to clarify your doubts and provide you with any additional information, as requested.
Examples of Data Collected
Depending on the purpose of processing, we may collect the following categories of personal data:
Identification data (such as full name, date of birth, nationality)
Contact details (such as email address, telephone number, and address)
Registration and participation details
Travel, accommodation, and meal preferences
Emergency contact details
Health or dietary information provided voluntarily and strictly for safety and organisational purposes
We only collect personal data that is necessary for the organisation and safe running of AYE2027.
Transmission of Personal Data
We may transfer your personal data to third parties to comply with legal obligations applicable to each case, or when necessary for the purposes of the processing of personal data indicated above. When the processing of personal data is carried out through external service providers acting as processors, we follow strict criteria when selecting those service providers. We commit to sign a Data Processing Agreement with them in order to comply with data protection obligations.
Personal Data of Minors
AYE2027 includes participants who are minors. The personal data of minors will only be processed with the consent of a parent or legal guardian.
We apply additional safeguards when processing the personal data of minors, including limiting access to authorised personnel only and using the data strictly for organisational, safeguarding, and safety purposes.
Health and Emergency Information
Where necessary, we may process limited health or medical information (such as allergies or medical conditions) provided voluntarily by participants or their legal guardians.
This information will be used exclusively to ensure the safety and wellbeing of participants and will only be accessible to authorised personnel. It will not be used for any other purpose and will be deleted once it is no longer necessary.
Rights of Data Subjects
As a data subject, you have the following rights in relation to the processing of your personal data:
Access: You may obtain information concerning whether we are processing your personal data, as well as consult your personal data included in the files of this organisation.
Rectification: You may rectify your personal data when it is incorrect, as well as complete it.
Deletion: You may request the deletion of your personal data when, among other reasons, the personal data is no longer necessary for the purposes for which it was collected.
Objection: In certain situations, you may request that your personal data no longer be processed. We will stop the processing of personal data unless there are legitimate reasons for the establishment, exercise or defence of rights in an administrative, judicial or extrajudicial procedure.
Limitation of processing: You may request the limitation of the processing of your personal data in the following situations: (a) while contesting the accuracy of your personal data; (b) when the processing is unlawful and you have objected to it, requesting the limitation of the use of the personal data; (c) when we no longer need to process your personal data, but you need it for the exercise or defense of rights in an administrative, judicial or extrajudicial procedure; (d) when you have objected to the processing of your personal data for compliance with an obligation of public interest or for the satisfaction of a legitimate interest, as long as these legitimate grounds for the processing are found to outweigh your grounds.
If you have any questions or wish to exercise these rights, you may send an e-mail to aye.korea2027@gmail.com. In order to exercise your rights, if necessary, we may request you to send us a proof of identity. You must also indicate which right you wish to exercise. This exercise of your rights is free of charge, except in the case of a manifestly unfounded, excessive, or repeated request.
Contacts
For any questions or clarifications, please contact:
Secretariat and Logistics Department: secretaria@ayeosa.com
Registration, accommodation, and general logistics
General Coordination: aye.korea2027@gmail.com
Contact the General Coordination/Direction team
Fraternally in Saint Augustine,
AYE27 Organising Committee
“Take heart, it is I; have no fear” (Mark 6:50) - AYE2027